Ctrlk
Company docsBack to Eventication
For the complete documentation index, see llms.txt. This page is also available as Markdown.

Financial rewards

When your event pays out money

When adding a reward you have the option to set "Is financial?" to true. This brings a new field into view where an amount can be entered. This amount is the actual financial worth of this reward.

These financial rewards work in the same way as normal rewards. But using financial rewards open up another possibility to pay out these amounts.

You can find the following pages on top of the rewards index:

Financial summary

This page shows you an overview of all financial rewards per person. You have different columns that show you information:

  • Rewards given: The sum of financial reward amounts marked as "given" to this person.

  • Rewards paid out: The sum of financial reward amounts marked as "paid out" to this person.

  • Rewards to pay out: The amount still to pay out.

There is a condensed and a full page. On the full page you can see all rewards per user, but the page is a lot bigger.

Bank transfer file

Here you can create an XML bank transfer file you can upload to your bank. This type of file is used to prepare many bank transfers at once.

After filling out the data, use the button at the bottom of the page to start the export. A window opens that shows you the progress of two steps: generating the bank file, and preparing it for download. Once the file is ready a download button appears in that same window.

Depending on the number of rewards that have to be paid out this can take a while. Do not leave the page while the export is running.

The setting "Merge all payments per user in one payment" gives you two options:

  • Make one payment per person. This payment is the total sum of financial reward amounts this person has been "given".

  • Make one payment per reward per person. This will result in potentially many payments per user but is a lot clearer.

This file format has been tested in the following Belgian bank(s):

  • Bank van Breda

  • Belfius

  • KBC

The following things will not be included on the list:

  • Invalid IBAN bank account numbers

  • If amount to pay equals zero

  • Rewards not marked as 'given'

  • Rewards already marked as 'paid out'

Please note that by using this feature you acknowledge that the full responsibility of the content correctness of the file and any payments made with it is yours. It has already been battle-tested by many events.

Mark as paid

After uploading your file to the bank and paying the transactions, you can upload that file to Eventication again. The platform will process the transactions in that file and mark them as "paid".

Payouts overview

Here you can find and filter the list of payments made to people. Use this for your accountability or to do spot checks.

How to's

Last updated