Rewards for groups

When working the bar pays for stuff

Rewards are objects that can be assigned to individuals or groups who work at an event. The specific configuration should be carefully crafted by the event moderators.

Initial Reward Design

Before setting up the rewards in Eventication, moderators should have a clear plan beforehand about how they want to distribute the rewards - whether they want to reward individuals, groups or both.

Setting Up Individual or Group Rewards

Based on the decision made in the previous step, moderators can next set up the rewards. These rewards are flexible and can be assigned to either individuals or groups depending on the intention of the event.

Event Completion and Initial Preparations for Payout

Once the event concludes, the process to disburse the rewards commences. The system is designed to split the payments into two categories (if both types are present):

1. Individual (member) Payouts - This caters to rewarding individuals who are not part of any group rewards.

2. Group Payouts - This caters to the group rewards, where the reward should go to the group instead of individual group members.

To view the different payout categories, open up your rewards and navigate to "Financial summary". On top of the page you can choose between "Members" and "Groups"

Creating the SEPA Files

Eventication automatically creates a SEPA (Single Euro Payments Area) file for each set of rewards (individual and group). These SEPA files are a standardized format accepted by banks to allow easy transfer of the rewards.

Execution of Payments

To execute the payments, simply submit the SEPA files generated by Eventication to your bank. The bank will use the information in these files to transfer the payments to the respective individuals or groups.

This process encourages careful planning and design from the very beginning, ensuring fairness and clear reward distribution. It has been kept straightforward to help in smooth execution during the reward distribution phase post-event.