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Attendees

The people in this form that need access to the event

Index

The index page is a list of all attendees in this form. It contains easy access buttons per attendee to download their ticket or open their personal checkin page.

This page has the ability to multi-select many attendees at once and take bulk action. These actions allow you to:

Printing wristbands for a selection

Printing wristbands for a multi-select opens a window that first checks whether your event has a wristband printer that is online. If there is none, we tell you so and print nothing, so you never end up with codes that nobody handed out.

You can choose whether people who already have an active wristband should get a new one. If you leave that option unticked, those people are skipped.

While the run is going you see the progress, and when it finishes you get a report of everybody we did not print for, grouped by reason and with their names:

  • no zones — the person has no zones at all

  • no future visiting days — all their visiting days are in the past

  • form not approved — the form of this person still has to be approved

  • already has an active wristband — only when you left the option above unticked

These are the same rules that already applied when you printed one single wristband from somebody's checkin page. The first two reasons only apply if your event does not allow printing without zones or without future days, and the third one only if your list works with approvals and you do not have the permission to print for unapproved forms.

Somebody who misses zones and days shows up under both reasons, which is why the total number of people not printed is counted separately.

Creating

Click the "New" button to create one new attendee in this form.

Adding a vehicle at the same time

When the form has parking, the new attendee form has an add a vehicle for this attendee checkbox at the bottom. Tick it, fill in the license plate (if your list asks for it) and the vehicle type, and the attendee and their vehicle are saved together. The vehicle gets the attendee's name, email, phone and days.

  • If your list requires a phone number for vehicle drivers, the attendee needs a phone number to add a vehicle.

  • When somebody fills in their own form, the parking limits of the form apply: if there is no parking or no room left on one of the attendee's days, we tell them which days, so they can deselect those days or leave the vehicle out.

  • As a moderator you can also choose a parking zone for the vehicle. Leave it empty to use the default parking zone.

If you'd rather add the vehicle yourself afterwards, leave the checkbox unticked and use the Save + Vehicle button.

Many equals

The "Many equals" button allows you to create up to 200 visitors using basic, almost identical data. The only difference between attendees will be the incrementing number next to their name (John Doe 1, John Doe 2, John Doe 3).

Import

Copy and paste XLS data into the text area to import up to 300 visitors at once. On this screen there is a detailed explanation of how the XLS should be structured.

You can download an example XLS that will be generated when you request it. This example includes:

  • All the required data needed to import

  • Optional questions

  • Optional food&beverages

  • Optional zones

Afterwards you can import the data in this file and save you a lot of time and many clicks.

Download tickets

Next to each attendee in the index list you can find a download button for the ticket of that attendee. Or on the top right of your page you can click the button to download all the tickets of all the attendees in this form at once.

The tickets and their download actions will only be visible if a few rules are met:

  • The attendee has at least one visiting day

  • The attendee is allowed to download a ticket

  • The list has tickets enabled

  • ...

Send out tickets via email

Another button allows you to send all the tickets via email in 1 click. We only send for the same reasons as above, and the presence of a valid email address. Your list can also send tickets automatically.

Editing checked-in attendees

Once an attendee has been checked in, certain fields on their record become read-only. A notice will inform you when this is the case. This protects the integrity of your check-in data.

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