Ordering stock from accreditation

What the form responsible can do: create orders, assign who will pick up items, and submit requests to the event.

Where people place stock orders

Stock orders are placed from the accreditation center, inside a specific Form.

Each form has its own list of stock orders.

When stock orders are available

Stock orders are available on a form when:

• Your event has selected a stock order configuration for the list or the form

• The configuration is currently open for submissions (if you set a submission window)

If people see “Stock orders are not visible”, it usually means no configuration was selected for that list/form.

Step-by-step: creating a stock order

1) Choose a stock type

The form responsible selects what they want to order from the list of stock types you made available in the configuration.

2) Select lease start and lease end (if applicable)

Some stock types are returnable and require a lease start and lease end.

The form shows a date/time picker and will only allow dates that match the availability rules of that stock type.

3) Enter amount and optional remarks

The form responsible enters:

• Amount

• Order remarks (optional)

4) Assign who will pick up the items (optional, recommended)

After creating an order, the form responsible can assign the order to:

• Visitors (people on the form)

• Vehicles

This helps your team know who will pick up what.

See: Assignments.

5) Submit the order to the event

An order is only sent to your event after the form responsible clicks Submit.

When they submit:

• The order status becomes Submitted

• Your event team can now review it (see Reviewing and moderating orders (admin))

Editing or cancelling submission

• Before submitting: the form responsible can still edit or remove the order (if stock orders are open).

• After submitting: they can cancel the submission (depending on your configuration and the current order status), make changes, and submit again.